Apex Council Approves New Agreement for Volunteer Background Checks
Two-year contract handles background checks for youth athletic coaches, volunteers, and program instructors.
Apex, NC, Sep. 8, 2025 — At its August 26th meeting, the Apex Town Council approved a two-year agreement with Backgrounds Online (website) to handle background checks for youth athletic coaches, volunteers, and program instructors.
The contract, effective May 2025 through May 2027, will be used by the Town’s Parks, Recreation, and Cultural Resources Department. The background check service integrates with the Town’s volunteer database, providing a streamlined process for screening those working with Apex youth.
Contract Details
Annual Minimum Cost: $2,500, with additional costs depending on the number of checks requested.
Scope: Provides consumer and investigative reports used to screen volunteers and staff, with compliance under the Fair Credit Reporting Act.
Town Legal Review: The Town’s Legal Department reviewed and approved the agreement before Council action.
Safeguards
The two-year agreement requires the Town to:
Obtain written consent from each individual before conducting a check.
Use reports only for legitimate screening purposes.
Maintain strict confidentiality of sensitive information, with security measures in place for the storage, access, and destruction of records.
Why it matters: With hundreds of children and families taking part in town-sponsored athletic and cultural programs, the background check process provides an additional layer of safety and accountability.